Procurement & Asset Management Specialist

Location

4501 Intelco Loop SE

Lacey WA 98503

Status

Full-Time Regular, Non-Exempt

Pay Range

The full pay range is $27.14-$40.71 hourly. Depending on experience and qualifications. In addition to your salary, compensation incentives are available. Incentive targets vary by role.

We offer a bilingual differential for employees who can assist our members’ financial needs in a second language. Proficiency is subject to passing a standardized verbal assessment. Currently approved languages are Korean, Russian, Spanish, and Tagalog.

Applicants are encouraged to apply by September 3rd, 2024 at 5:00 PM PST.

We are seeking a Procurement & Asset Management Specialist to join our team! This position is responsible for assisting the Procurement & Asset department regarding the credit union’s purchasing of supplies, equipment, furniture and contracted services. Responsible for tracking and monitoring all credit union assets throughout their life cycle.

Visa sponsorship not available.

Contact us at 800.258.3115 with any questions or request for accommodation.

Essential Functions and Tasks

• Processes purchasing requests by placing orders for a wide variety of goods and services and reviewing orders for quantity, specifications, delivery requirements, and compliance with established policies and procedures. Processes merchandise receipts, returns, credits, and interact extensively with credit union management and vendors.
• Monitors/tracks work order requests via work order system(s) that pertain to procurement and asset management.
• Oversees and ensures that all asset management policies and procedures applicable to asset management practices and standards are met.
• Tracks/monitors all credit union assets throughout the life cycle. In addition, ensures all assets are logged, tagged and have correct documentation.
• Reviews, examines, and processes requisitions, purchase orders, and other related documents to ensure compliance with established purchasing procedures and to confirm funding availability.
• Works with departments and branch managers defining purchasing needs and specifications to support day-to-day operations. Recommends potential vendors for approved purchases by researching sources of products and services to achieve cost savings. Serves as liaison between vendors and management.
• Works closely with departments to monitor vendor performance regarding quality, quantity, cost, and delivery.
• Provides back up support to Mail Processing Specialists, as well as vendor check-in and loading dock receiving area.
• Prepares financial analyses and cost comparisons to determine the cost-effectiveness of acquiring equipment and services.
• Compiles specifications for bidding purposes; obtains formal and informal bids; reviews and analyzes bids; makes recommendations regarding bid awards and maintains related files. Identifies and establishes a list of possible vendors/contractors located within the service area of the credit union.
• Supports the assembly of auction and gift basket items for different departments and events on a regular basis. Works with local community leaders and business owners to provide local products and services for events and community contributions in sync with the credit union’s community-conscious vision.
• Performs research on industry best practice and incorporates it with organizational practices.
• Assists with the procurement of supplies, materials, services and equipment for the operation of the credit union, ensuring that all procurement policies, applicable purchasing practices and standards and bid processes are met. Fills supply orders and monitors supply room stock.
• Manages deliveries and scheduled pick-ups of supplies as needed.
• Prepares monthly expense statements for approval.
• Assists with onboarding of new hires by preparing and mailing out new hire boxes. Issues credit and access to the retail store and works with managers on placing name tag and business card orders.
• Oversees the credit unions stamps, name tags, business cards and clothing store site orders and any discrepancies that arise.
• Assists with any mailings or projects assigned to the Procurement Team.
• Supports remote staff with administrative duties when needed (i.e. printing, mailing, etc.).
• All other duties as assigned.

Education & Experience Required:

• Minimum of two (2) years of of purchasing experience.
• High School Diploma

Knowledge, Skills and Abilities:

• Knowledge and skill of a variety of office administration systems, business communications and software programs.
• Knowledge of, or ability to learn federal, state and local laws, statutes, regulations codes and standards related to the area of responsibility.
• Knowledge of modern principles, practices, and methods of public and governmental purchasing and procurement programs and processes and their application to municipal operations.
• Identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Actively learn by understanding the implications of new and existing information for current and future problem solving and decision-making.
• Establish and maintain effective working relationships with area Vice Presidents, Directors, Branch Managers, and employees.
• Skilled in negotiation for bids on equipment and service quotes.
• Effectively communicate both in writing and verbally using correct spelling, punctuation, and grammar. Actively listens to others taking part in the conversation and is able to accurately summarize what others have said. Ability to explain information in a clear, concise, logical manner that achieves understanding of the intended message.
• Effectively coordinate schedules, workloads, and projects to ensure smooth and efficient operation of work.
• Establish program goals and objectives that support the credit union’s strategic plan.
• Work collaboratively and building strategic relations with management, co-workers, members and vendors.

Benefits

This position is eligible for Full-Time Regular benefits. Employees and their eligible family members have access to a wide array of employee benefits, such as medical, dental, vision and life insurance coverage. Medical, Dental, and Vision insurance is paid at a 100% by company for the employee coverage. We also offer Health Care FSA (HCFSA) and Day Care FSA (DCFSA). Employees have access to disability and AD&D insurance. Employees are able to enroll in our 401k plan. Full-Time Regular employees accrue 8 hours of vacation and 8 hours of sick leave, on a monthly basis. Full-Time Regular hired employees also receive 11 paid holidays throughout the calendar year, 1 floating holiday, 16 hours of self-care time, and 16 hours of volunteer time.

All benefits except 401k start the first of the month after 30 days of employment. Employees become eligible to contribute to 401k on the first of the month following 60 days of employment.

EEO Statement
TSCU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.