Branch Manager

Job Description:

Purpose

Responsible for the management of the day-to-day operations of the branch, including all Member Service functions.

Essential Functions

• Basic skill in operating a telephone, scanner, fax machine, ten-key/calculator, currency counter, copier, and general office supplies.

• Basic computer skills such as Email, Microsoft Office products, Internet, and typing proficiency. Understanding of computer transactions with the ability to read histories and interpret account activity.
• Responsible for the development, management and evaluation of a successful sales, service, and referral culture within the branch.  Establish goals, benchmarks, and measurements.
• Analyze, inspect, and analyze branch operations to improve efficiency and reduce costs.  Ensure efficient operations, optimal service delivery and exceptional member satisfaction.
• Ensure necessary employment actions are taken for adequate staffing and performance objectives.
• Ensure that training programs are implemented to carry out the Credit Union’s declared mission and strategic business plan goals.
• Communicate frequently with team members to provide information, receive feedback, and encourage team decisions concerning existing, new, or revised systems and policies and procedures within the branch or Credit Union.
• Administer a sound job evaluation and salary administration program for attracting and retaining employees.
• Conduct or oversee hiring, promotions, reclassifications, transfers, training, mentoring, coaching and disciplinary matters regarding assigned branch team members.

1. • Mentor and coach others to achieve desired levels of performance; assist with evaluating and determining necessary training needs.
   • Ensure staff is cross-trained and knowledgeable about all Credit Union products and services.
   • Meet regularly with team members to establish individual and team performance goals; review and monitor progress towards goals and measure results to track success.

• Handle all teller transactions with a high level of accuracy, such as: deposits, withdrawals, transfers, cash advances, loan/visa payments, check cashing, line of credit advances, official checks, money orders, wire forms, stop pays, gift cards, posting ATM deposits, night drop, GL postings, safe deposit box transactions, and other inquiries.
• Handle all loan functions with a high level of accuracy, such as: possess knowledge of loan products and requirements, conduct loan interviews, process loan requests, ensure completeness and accuracy of loan documentation and computer input, pull and analyze credit reports to determine member qualifications, perform collateral inspections and obtain accurate collateral valuations, submit documentation to the DMV, present loan packages to loan committee for approval/denial as required, prepare loan documents, obtain accurate signatures, disburse loan funds, process paid off loans, take appropriate and timely action, etc.
• The ability to accurately complete change of address forms, assist members with online banking inquiries, scanning in checks and daily work, check ordering, appropriate research, filing procedures, account closures, etc.
• Handle secondary functions such as file reviews and other file maintenance.
• Properly conduct membership identification and verification (CIP).
• Fill in where needed on the frontline staffing.
• Become and serve as an Oregon Notary Public.
• Must maintain active Federal Registration with Nationwide Mortgage Licensing System.
• Recommend opportunities and strategies to Senior Management to improve Credit Union member service and employee training.
• Responsible for all security controls necessary to maintain sound and secure branch operations.
• Answer the phone by the second ring in a welcoming and professional manner.
• Assist members in identifying and resolving issues or problems in a timely and accurate manner.
• Preserve the membership’s privacy to the utmost extent.
• Prepare and disseminate reports within specified timeframes, if requested or required.
• Become familiar with Old West products and services, as well as the schedule of fees.
• Lead by example to foster an environment that is supportive of the Credit Union’s values and represent the Credit Union with a high level of integrity and professionalism.
• Contribute to the Credit Union’s efforts to influence our local communities through maintaining professional relationships and participating in community and business development activities.
• Determine and obtain the proper equipment, facilities, and materials needed to complete a function.
• Adhere to all teller policies and procedures in regard to transactions, cash handling, negotiable items, etc.
• Adhere to all federal, state and/or local regulations, Credit Union policies and procedures, and other compliance obligations.
• Ability to safely operate a motor vehicle. Travel to other branches as needed. Possess and maintain a valid driver’s license.
• Perform other duties as assigned.

General Knowledge & Skills

Basic Skills

• Active Learning – Complete all Credit Union required trainings as well as become knowledgeable in BSA, OFAC and Customer Identification regulations.
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
• Speaking – Talking to others to convey information effectively both in person and over the phone.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience. Respond to e-mail communication promptly and professionally.

• Public Safety and Security – Knowledge of relevant equipment, policies, procedures, and strategies to promote effective branch, local, state, or national security operations for the protection of people, data, property, and institutions. The ability to maintain confidentiality of sensitive information is crucial.

• Time Management – Managing one’s own time and appropriately tracking it in the designated Time and Attendance program.

Social Skills

• Member and Personal Service – Knowledge of principles and processes for providing member and personal services. This includes member needs assessment, meeting quality standards for services, and evaluation of products and services that will benefit a member with effective cross-selling skill.
• Communication – Strong written and oral communication skills along with the ability to project a professional image while giving and taking information in writing, in person, and over the phone.

• Coordination – Effective interpersonal skill with the ability to work with individuals and groups at all organization levels, independently or as part of a team.
• Instructing – Training and assisting other team members in functions or areas in which your skillset is broader.
• Negotiation – The ability to productively work through inter-personal conflict to come together and resolve issues.
• Service Orientation – Actively look for ways to help our members and service our communities. Ability to articulate a product or service that will benefit a member through the utilization of needs-based selling.

• Sales and Marketing – Knowledge of principles and methods for showing, promoting, and selling products or services.

Education

1. High School Diploma (or GED or High School Equivalence Certificate); and
2. Associate’s degree in business-related field or equivalent related work experience; and
3. At least three (3) years of financial member/customer service experience; and
4. At least two (2) years of supervisory experience; and
5. Must be bondable.

Work Context

Body Positioning

• Time Spent Making Repetitive Motions – consistent all-day use (e.g., keyboard strokes, twist motions, etc.)
• Time Spent Sitting – approximately 80% of the day (if tellering, 20% of the day)
• Time Spent Standing – approximately 20% of the day (if tellering, 80% of the day)

Vision: Ability to effectively use a computer screen, interpret printed materials, including denominations, and other appropriate paperwork.

Lifting/Carrying: Ability to lift, carry, and transport files and office supplies.

Stooping/Kneeling: Ability to access files/stock supplies in high or low cabinets and shelves.

Reaching/Handling: Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment, and supplies. The use of one’s hands is an all-day consistent need.

Conflictual Contact: Deal with unpleasant or angry members on a limited basis and not past a certain degree of escalation.

Environmental Conditions: Ability to concentrate in an environment with background noise.

Pace and Scheduling: Ability to work in a fast-paced environment. Functions are expected to be conducted swiftly and accurately.

Work Setting: Indoors with an environmentally controlled temperature.